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December 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

December 14, 2012

 

The meeting was called to order at 8:10 a.m.Attending were Library Director Pat Fickett; trustees Ron Brown, Hal Levine, Molly Shanklin, Sara Spittel, Lynne Stone, Sandy Zielie, and Mary Ellen Brookes.

Minutes – accepted (Sara, Molly)

Treasurer’s report – accepted

Moved by Sandy and seconded by Molly: that we accept the donations of $1,532.00 for November.The motion passed.

Moved by Hal and seconded by Molly: that we accept the Treasurer’s report and thank Sara for all of her work as Treasurer. The motion passed.

Director’s report – accepted (Hal, Sara)

1. Pat explained World Book Night which will be held in April, 2013.

2. The trustees will bring library cards when they meet with selectmen and budget committee members.

3. The Historical Society has requested that three motion detectors be added to the building’s second-floor security equipment.This addition will be at their expense.

Nomination of and first vote on officers

Moved by Lynne and seconded by Sandy:that the following be nominated to serve as officers in 2013:

Chair:Ron Brown

Vice Chair: Hal Levine

Treasurer: Molly Shanklin

Secretary: Mary Ellen Brookes

Voting will occur at the January meeting.

 

Patron requests (Library minutes posting and rescinding of ban)

1. Pat will post accepted library minutes received from the secretary.

2. The ban was provisionally lifted.

New Trustee candidates

Several names were proposed. Several trustees will speak with the people named.

Old business

The Moose Plate money is coming. Hal will administer the project for the Moose Plate grant.

 

Trustee Sandy Zielie left at 9:16 a.m.

 

New business

1. Pat explained the Mango Languages program.Moved by Hal and seconded by Ron: that we purchase the Mango Languages program jointly with WLC, each group to pay half of the cost. The motion passed.

2. The topic of on-line donations to the library was discussed. Pat will set this up with PayPal.

 

The meeting was adjourned at 9:35 a.m.

 

The next meeting of the trustees is scheduled for January 11, 2013 at 8:00 a.m.

Mary Ellen Brookes 12/14/12


November 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

November 9, 2012

 

The meeting was called to order at 8:00 a.m.Attending were Library Director Pat Fickett; trustees Hal Levine, Sara Spittel, Lynne Stone, Stan Young, and Mary Ellen Brookes. Trustee nominee Molly Shanklin attended via speakerphone.Trustees Ron Brown and Sandy Zelie were absent.

 

Moved by Sara and seconded by Lynne: that Molly Shanklin be nominated as a new library trustee. The motion passed. This was the final vote and Molly was welcomed.

 

Sara spoke to Stan to express her appreciation and that of the board for all of his care and work. Stan will be a trustee emeritus.

 

Since Stan was the trustee appointed by the town, Hal will speak with the selectmen about a newly- appointed town trustee.

Minutes – accepted (Sara, Lynne)

Treasurer’s report – accepted (Stan, Hal)

Moved by Hal and seconded by Stan: that we accept the donations for September.The

motion passed.

Director’s report – accepted (Hal, Sara)

Scheduled budget-related meetings

The budget was presented to the Budget Committee last night. The trustees thanked Sara for her work on its preparation.

 

Insurance benefits –continuation of discussion

Hal read the motion submitted in October: that the library pay 80% of health insurance benefits for eligible full-time employees. In addition, family members and dependents of said employees are eligible to receive health insurance benefits; however, the cost for dependents is to be paid 100% by the employees. Since the motion had been tabled, Stan moved and Hal seconded that it be brought up for discussion. That motion passed. Molly’s research led her to recommend that we stay with the current health plan. The trustees agreed.

The discussion centered on the problem of reconciling benefits with the budget. It was suggested that some research be done on the possibility of compromise. A vote was taken and the original motion passed.

 

Old business

Hal will administer the project for the Moose plate grant.

 

New business

This year’s Open House will be a celebration entitled "Winter Holiday Tales to be held on Thursday, December 13 from 6:00 to 8:00 p.m. The Volunteer of the Year award will be presented at that event.

 

The meeting was adjourned at 9:02 a.m.

The next meeting of the trustees is scheduled for December 14, 2012 at 8:00 a.m.Hal will talk with Ron about meeting times.

Mary Ellen Brookes 11/9/12


October 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library 

Trustee Board Meeting Minutes

October 14, 2011

 

The meeting was called to order at 8:12 a.m. Attending were library director Pat Fickett and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Stan Young, and Mary Ellen Brookes. Guest Sandy Zelie arrived at 9:20.

 

Moved by Ron and seconded by Stan: that Sandy Zelie be nominated to serve as a member of the WiltonPublic and Gregg Free Library Board of Trustees. The motion passed. Voting on the nomination will occur at the November meeting.

 

Minutes – accepted (Ron, Stan,)

 

Director’s report– accepted (Hal, Stan,)

In her technology report, Pat noted that the server is down.

Treasurer’s report – accepted (Sara, Stan)

1.Moved by Sara and seconded by Ron:that we accept the gifts. The motion passed.

2. The trustees wish to express their gratitude to the late Helen Bluhm for her request that the library receive memorial donations.

 

2012 budget

1. Sara presented a budget packet which contained a historical overview as well as a 2012 budget. The trustees thanked her.

2. Hal will call Betsy Castro about a special board meeting to discuss the budget.

3. Stan will set up a joint board meeting with the Historical Society, possibly in January.

 

ILL van

Ron will write and send a letter from the trustees in support of the ILL van.

Friends of the Libraries week

1.Pat will present thank-yous from the trustees to the library volunteers.

2.The Friends meet once a month. Pat will attend their meetings. We need a liaison from the trustees.

 

Art appraisal

Daniel Hingston is coming for appraisals today, October 14. Heidi and Hal will oversee his visit.

 

Energy audit

Hal spoke of the results of his ongoing audits of the heating and electrical systems..

 

New business

1.Moved by Hal and seconded by Sara: that at our next meeting we vote on a new fine program.The motion passed. Sara will ask neighboring libraries about their fine policies.

2.December 10 is the date for the Holiday Stroll.The library will hold open house from 2:00-4:00 p.m.

a.Sandy will coordinate the music.

b.Amy Kraemer will develop the crafts program.

c.The Historical Society will open the historical rooms.

d.The trustees will recognize the Volunteer of the Year.

e.The trustees will provide refreshments.

The meeting was adjourned (Sara, Ron) at 10:13 a.m.

The next meeting of the trustees will be on Friday, November 11, 2011 at 8:00 a.m.

Mary Ellen Brookes 10/18/11


October 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

September 6, 2012

 

The meeting was called to order at 6:07 p.m. Attending were Library Director Pat Fickett; staff members Bill Bulling, Deb Jensen, and Allison Steele; trustees Ron Brown, Hal Levine, Sara Spittel, Lynne Stone, Sandy Zelie, and Mary Ellen Brookes. Trustee Stan Young was absent.

 

Minutes – accepted (Sara, Hal)

 

Director’s report – accepted (Sara, Hal).

Pat distributed the schedule for the NH BIG READ.

 

Treasurer’s report – accepted (Hal, Lynne)

1. Moved by Ron and seconded by Hal: that we accept the donations for August. The motion passed.

2. Sara has received a letter from the Conservation License Plate Grant Application notifying her that the Wilton Public Library Front Entrance Restoration has been selected to receive an award of $9,856.00.

Policies

The policy changes voted at the August meeting were discussed.

1. Moved by Hal and seconded by Ron: that the discussion of benefits for family members be tabled until the October meeting.The motion passed.

2. Moved by Sara and seconded by Hal: that the motion on closing for inclement weather be withdrawn. The motion passed.

3. Moved by Hal and seconded by Ron: that in the event of an unscheduled closing, all employees scheduled for that day shall be paid for the hours they would have worked.The employees shall be responsible for making up the missed hours as agreed to by the library director and the employee. The motion passed. A final vote will be taken at the October meeting.

 

Old business

Sara reviewed the revised Capital Improvements Plan.

 

At 7:52 p.m. a motion was made (Hal, Ron) that we go into non-public session.The motion passed unanimously.

At 8:08 p.m. a motion was made (Hal, Lynne) that we return to public session.The motion passed unanimously.

 

New business – none

The meeting was adjourned at 8:16 p.m.

The next meeting of the trustees will be on October 19, 2012 at 8:00 a.m. This date is the third Friday of the month. Regular second Friday meetings will resume in November.

Mary Ellen Brookes 9/6/12


September 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

September 6, 2012

 

The meeting was called to order at 6:07 p.m. Attending were Library Director Pat Fickett; staff members Bill Bulling, Deb Jensen, and Allison Steele; trustees Ron Brown, Hal Levine, Sara Spittel, Lynne Stone, Sandy Zelie, and Mary Ellen Brookes. Trustee Stan Young was absent.

 

Minutes – accepted (Sara, Hal)

 

Director’s report – accepted (Sara, Hal).

Pat distributed the schedule for the NH BIG READ.

 

Treasurer’s report – accepted (Hal, Lynne)

1. Moved by Ron and seconded by Hal: that we accept the donations for August. The motion passed.

2. Sara has received a letter from the Conservation License Plate Grant Application notifying her that the Wilton Public Library Front Entrance Restoration has been selected to receive an award of $9,856.00.

Policies

The policy changes voted at the August meeting were discussed.

1. Moved by Hal and seconded by Ron: that the discussion of benefits for family members be tabled until the October meeting.The motion passed.

2. Moved by Sara and seconded by Hal: that the motion on closing for inclement weather be withdrawn. The motion passed.

3. Moved by Hal and seconded by Ron: that in the event of an unscheduled closing, all employees scheduled for that day shall be paid for the hours they would have worked.The employees shall be responsible for making up the missed hours as agreed to by the library director and the employee. The motion passed. A final vote will be taken at the October meeting.

 

Old business

Sara reviewed the revised Capital Improvements Plan.

 

At 7:52 p.m. a motion was made (Hal, Ron) that we go into non-public session.The motion passed unanimously.

At 8:08 p.m. a motion was made (Hal, Lynne) that we return to public session.The motion passed unanimously.

 

New business – none

The meeting was adjourned at 8:16 p.m.

The next meeting of the trustees will be on October 19, 2012 at 8:00 a.m. This date is the third Friday of the month. Regular second Friday meetings will resume in November.

Mary Ellen Brookes 9/6/12


August 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

August 17, 2012

 

The meeting was called to order at 8:17 a.m.Attending were trustees Hal Levine, Sara Spittel, Stan Young, and Mary Ellen Brookes. Trustee nominee Lynne Stone was present. Trustee Ron Brown arrived at 8:42. Trustee Sandy Zelie was absent.

 

Moved by Stan and seconded by Sara: that Lynne Stone become a member of the board of trustees. The motion passed and Lynne was welcomed. Lynne will replace Heidi Bliss. The trustees thank Heidi for her years of service.

 

Minutes – accepted (Sara, Stan)

 

Director’s report – accepted (Hal, Stan).

 

Treasurer’s report – accepted (Hal, Stan)

Moved by Stan and seconded by Sara: that we accept the donations for July. The motion passed.

Capital Improvements discussion

The list was discussed. It was suggested that plumbing connection repair be added.

Stan suggested that, when the list is presented to the town, the projects needing to be funded by the town be listed first.

Sara will update the list of capital improvement projects and will send it to the trustees.

Ron arrived during this discussion

 

Meeting with mason concerning front stonework

Ron reported on his meeting. The mason will send a quote.

 

Budget planning

Sara presented a proposed budget for 2013.Much discussion followed.

1.Moved by Hal and seconded by Stan: that we amend the benefits policy so that we pay for 80% of the benefits only for the employee. Family members are eligible for coverage at the employee’s expense of 100%. The motion passed. A final vote will be taken at the September meeting.

2.Moved by Sara and seconded by Ron: Hourly employees will not be paid when the library is closed for inclement weather or emergencies. However, employees who wish payment may make up any scheduled time during that pay period. The motion passed. A final vote will be taken at the September meeting.

The budget is still in progress. Hal and Stan will consult with the selectmen.

 

Old business - none

New business

Lynne will replace Sara on the Policy Committee.

 

The meeting was adjourned at 10:15 a.m.

 

Ron will poll the trustees about the date of the next meeting.

 

Mary Ellen Brookes 8/17/12

 


July 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

July 13, 2012

 

The meeting was called to order at 8:08 a.m. Attending were library director Pat Fickett and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Stan Young, Sandy Zelie, and Mary Ellen Brookes. Guest Lynne Stone was present.

 

Minutes – accepted (Ron, Hal)

Stan abstained because he was not present at the June meeting.

 

Director’s report – accepted (Hal, Ron)

1. Pat presented a request from Allison Steele for tuition reimbursement. A motion was made and amended after discussion. The following was offered for a vote: that $200.00 from the Trust Fund income be allotted for course reimbursement to Allison Steele on the condition that she continue to work for the Wilton Library for a minimum of six months The money will be awarded afterproof of successful completion of the course. The motion passed.

2. We have a problem with black ground beetles.Hal will check on and complete a perimeter spray.

3. There is a 15% increase in the downloadable book consortium fee.

4. The library has purchased a Nook. Pat will bring a draft of a Nook policy to the next meeting.

 

Treasurer’s report – accepted (Hal, Stan)

1. Moved by Stan and seconded by Hal: that we accept the donations. The motion passed.

2. Ron is working on a credit card policy.

Personnel Committee update

The committee continues its work. Ron will forward his report on staff tracking of time.

 

Old business

1. Sara announced that the LCHIP process is officially complete.

2. Sara will start on the 2013 budget information in August.

3. Hal reported that the selectmen will send a letter to the state about the crosswalk. The parking lot has been patched. Re-paving will be part of the town’s 2013 budget.

 

New business

1. Costs for the new security system will be part of the 2013 budget.

2. Moved by Ron and seconded by Hal: that we nominate Lynne Stone as an incoming member of the board of trustees.The motion passed. Final vote will be at the August meeting.

The meeting was adjourned at 9:15 a.m.

Ron will poll the trustees about the date of the next meeting.

Mary Ellen Brookes 7/13/12


June 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

June 8, 2012

 

The meeting was called to order at 8:10 a.m. Attending were library director Pat Fickett and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, and Mary Ellen Brookes. Guests Molly Shanklin and Lynne Stone were present. Trustees Stan Young and Sandy Zelie were absent.

 

Minutes – accepted (Sara, Heidi)

 

Director’s report – accepted (Sara, Heidi)

1. Pat distributed handouts on the summer reading programs for children and adults.

2. We discussed the idea of naming honorary trustees and decided against it.

3. In order to follow library policy, each trustee will complete a Criminal Record Release Authorization Form and submit it to the state of New Hampshire.

 

Treasurer’s report – accepted (Hal, Heidi)

Moved by Ron and seconded by Sara:that we accept the donations. The motion passed.

 

Capital Improvements Committee update

1. Ron explained that the committee will concentrate on two distinct areas: a maintenance plan and a ten-year plan for special projects.

2. On June 21 at 9:00 a.m., Amy Dixon of LCHIP will complete a final walk-through of the work on the historical rooms.

3. Ron will contact the masonry contractor suggested by the Monahons.

4. On Monday, June 18, Hal will meet with the selectmen about the crosswalk and the parking lot.

5. The security systems research continues.

6. The next meeting of the Capital Improvements Committee will be on Tuesday, June 19 at 4:00 p.m.

Old business

1. We have not heard any news about the Moose Plates grant.

2. Louise Freedman has not yet sent a quote for the mosaic work.

3. We will check with Wendi’s Cleaning Services about the cost for occasional cleaning of halls, entryways, and windows.

4. The Personnel Committee has begun an extensive renovation of the personnel policies.

 

New business

The Friends have donated a bike rack.

The meeting was adjourned (Hal, Ron) at 9:02 a.m.

 

The next meeting of the trustees will be on July 13 at 8:00 a.m.

Mary Ellen Brookes 6/8/12


May 2012 Approved Library Trustee Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

May 11, 2012

 

The meeting was called to order at 8:12 a.m.Attending were trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Stan Young, Sandy Zielie, and Mary Ellen Brookes.

 

Minutes – accepted (Sara, Hal)

 

Director’s report – accepted (Hal, Heidi)

 

Treasurer’s report – accepted (Hal, Heidi)

Moved by Hal and seconded by Ron: that we accept the gifts for April. The motion passed.

 

Policy Committee updates

1.The vacation policy is under discussion.

2.Stan suggested a written credit card policy. Ron will draft it.

3.Stan asked for two revisions to the policy handbook: p. 16 – that "on the second Friday of every month” be changed to "monthly” and pp. 40-41 that instead of referring to specific names, e.g. Hal, the instructions should read, "refer to the current emergency contact list.” The trustees agreed.

4.Moved by Sara and seconded by Heidi: that we accept the draft volunteer policy. The motion passed. This was the final vote.

Capital Improvements Committee update

1.Sara is waiting to hear from Louise Freedman.

2.Maggie Stier of the New Hampshire Preservation Alliance has responded with a list of many references.

3.Designer Joan Ross has volunteered to consult and has been consulting with Pat.

4.The next meeting of the committee will be on Tuesday, May 15 at 4:00 p.m. Ron suggested a discussion of priorities and affinities.

 

Climate control proposal

Hal presented his research. Moved by Sara and seconded by Sandy:that we buy four air-conditioning units. The motion passed. Hal will complete the purchase.

Trustee search

The trustee search continues. An interested candidate will attend the June meeting.

 

Old business

A personnel committee of Sandy (Chair), Heidi, Hal, and Sara was formed.Their first meeting will be on Friday, May 18 at 8:15 a.m. at the Hilltop Café. Sandy will prepare an outline of information.

 

New business

At the request of the Lions Club Ron will attend their May 22, 7:00 p.m. meeting in order to give a presentation on the Historical Society renovation. The club will donate.

 

The meeting was adjourned at 9:52 a.m.

 

The next meeting of the trustees will be on June 8 at 8:00 a.m.

Mary Ellen Brookes 5/11/12


April 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library DRAFT

Trustee Board Meeting Minutes

April 13, 2012

 

The meeting was called to order at 8:12 a.m. Attending were library director Pat Fickett, children’s librarian Allison Steele, and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Stan Young, Sandy Zielie, and Mary Ellen Brookes.

 

Minutes – accepted (Sara, Hal) Stan abstained as he was not present at the March meeting.

 

Director’s report – accepted (Sara, Hal)

The new website will be up next Monday.

 

Treasurer’s report – accepted (Ron, Sandy)

1. Moved by Stan and seconded by Hal: that we accept Pat Townsend’s $250.00 gift for March. The motion passed.

2. Complying with the state laws on volunteer help will affect the budget. Sara and Pat will meet with the selectmen.

3. We will discuss staff policies at the May meeting.

 

Voting on art exhibit policy – final vote

Moved by Sara and seconded by Hal: that we accept the art exhibit. The motion passed.

 

Voting on volunteer policy

Moved by Sara and seconded by Hal: that we accept the draft volunteer policy. The motion passed. We will take the final vote at the May meeting.

Capital Improvements Committee

The first meeting of the Capital Improvements Committee will be on Tuesday, April 17 at 6:00 p.m. Sara reminded us that Maggie Stier, the field service representative for the New Hampshire Preservation Alliance will be at the library on Tuesday, April 17 at 3:30 p.m.

Trustee search

The trustee search continues.

 

Old business

Sara has submitted the work for the Moose Plate grant.

 

New business

Mary Ellen will check the mail on the trustees’ e-mail account

The meeting was adjourned (Stan, Hal) at 9:48 a.m.

 

The next meeting of the trustees will be on May 11 at 8:00 a.m.

Mary Ellen Brookes 4/13/12

 


March 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library

Trustee Board Meeting Minutes

March 9, 2012

 

The meeting was called to order at 8:24 a.m. Attending were library director Pat Fickett, and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Sandy Zielie, and Mary Ellen Brookes. Trustee Stan Young was absent.

 

Trustee Heidi Bliss offered her verbal resignation which was accepted with regret. Heidi will remain on the board until a replacement is found.

Minutes – accepted (Hal, Sandy)

 

Director’s report – accepted (Hal, Sara)

 

Treasurer’s report – accepted (Hal, Ron)

Moved by Sara and seconded by Heidi: that we accept the gifts for February. The motion passed.

 

Voting on Art Display Policy

Moved by Hal and seconded by Heidi:that we accept the art exhibit policy as written. The motion passed. We will take the final vote at the April meeting.

Old business

Hal announced that the outside light issue has been settled. The light will turn off at 11:00 p.m.

 

The meeting was adjourned at 9:22.

 

Charter Trust

At 9:30 Jack Griffiths and Bette Kapp of Charter Trust arrived for a presentation on and update of our trust funds. They distributed booklets and a discussion was held. This portion of the meeting ended at 10:16.

 

The next meeting of the trustees will be on April 13 at 8:00 a.m.

Mary Ellen Brookes 3/9/12


February 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library 

Trustee Board Meeting Minutes

February 10, 2012

 

The meeting was called to order at 8:13 a.m.Attending were library director Pat Fickett, library IT specialist Bill Bulling, and trustees Ron Brown, Hal Levine, Sara Spittel, Stan Young, Sandy Zielie, and Mary Ellen Brookes. Trustee Heidi Bliss was absent. Bill left the meeting at 9:45 after the presentation of the technology plan.

 

Minutes – accepted (Stan, Sandy)

 

Director’s report – accepted (Hal, Sara)

 

Treasurer’s report – accepted (Stan, Ron)

1.Moved by Stan and seconded by Ron: that we accept the gifts for January. The motion passed.

2.Stephanie Dubreuil is the new bookkeeper.

3.Moved by Stan and seconded by Hal: that we complete the Charter Trust non-corporate resolution listing this year’s officers. The motion passed. The form was signed by Ron, Hal, Sara, and Mary Ellen. Sara will send it to Charter Trust

 

Voting on Social Media Policy

Moved by Sara and seconded by Sandy:that we accept the social media policy. The motion passed.

Town Meeting

Town Meeting is scheduled for Thursday, March 15 at 7:00 p.m. There will be a library card signup table at town voting on Tuesday, March 13.

 

Technology plan

1.Pat and Bill explained the extensive technology plan which they had drafted. Moved by Hal and seconded by Stan: that we authorize the purchase of the server, the DeepFreeze software, and a printer. The motion passed. We will keep computer planning on the agenda.

2. Sandy will write a letter to the Sidore Foundation requesting funds for the benefit of the homework lab.

3.Moved by Stan and seconded by Sara: that we terminate our contract with Sequoya at the end of March and hire Bill Bulling as an independent contractor during and after the transition at the rate of $20.00 per hour. The motion passed.

Sunburst window quote

Sara presented a budget with a list of objectives.She hopes to finance most of the work through a grant.

 

Moose Plate grant project

Moved by Stan and seconded by Hal: that we authorize Sara to apply for the Moose Plate grant. The motion passed.

Capital improvement plan

The work is ongoing. Sara has contacted the New Hampshire Preservation Alliance. Ron will chair the committee.

 

Crosswalk in front of library

Hal will coordinate the work of obtaining a crosswalk.

 

Old business

We discussed changing the timing of the outside lights.

 

The meeting was adjourned (Stan, Hal) at 10:05.

 

The next meeting of the trustees will be on March 9 at 8:00 a.m.

Mary Ellen Brookes 2/10/12


January 2012 Approved Trustee Meeting Minutes

Wilton Public and Gregg Free Library 

Trustee Board Meeting Minutes

January 13, 2012

 

The meeting was called to order at 8:30 a.m. Attending were library director Pat Fickett, staff member Bill Bulling, and trustees Heidi Bliss, Ron Brown, Hal Levine, Sara Spittel, Stan Young, Sandy Zielie, and Mary Ellen Brookes.

 

Minutes – accepted (Hal, Stan)

 

Director’s report– accepted (Stan, Hal)

Amy is now offering crafts on a regular schedule.

At the next meeting, we will see the full layout of the new website.

Treasurer’s report

Moved by Hal and seconded by Stan: that we postpone approval of the treasurer’s report until Sara has a chance to verify it. The motion passed.

Moved by Hal and seconded by Stan: that we accept the donations for December. The motion passed.

IT Support and system status

Bill presented a technology assessment document with recommendations. The suggestions were discussed. Pat and Bill will prepare a proposal to be implemented after March.

 

Voting on Laptop Policy, review of Social Media Policy

Moved by Stan and seconded by Hal: that we adopt the laptop policy as amended. The motion passed.

Moved by Hal and seconded by Stan:that we accept the amended Social Media Policy. The motion passed. The final vote will occur at our February meeting.

 

Sunburst window quote and Moose Plate grant opportunity

The sunburst window and screen door replacement will be part of the Moose Grant application. Winn Mountain Restorations will do the work on the window. Hal will contact Ed Reinish about a design for the screen doors.After hearing from Ed Reinish, we will ask Gary Tuttle, Andrew Kennedy, and Seth Russell for quotes on the work.

Sara will coordinate the grant application. Ron, Hal, and Stan will assist. Sandy will help with the writing of the grant.

We also discussed getting quotes on replacing the leather on the benches in the reading rooms.

 

Old business

1. The art collection work is ongoing. Heidi has not received a quote from Daniel Hingston.

2. The building security plan is ongoing.

New business

1. Sandy, Hal, Stan, Ron, Sara, and Pat will work on a capital improvements plan.

2. Hal mentioned the need for a new water heater. He is waiting for a quote from the plumber and

will order the heater.

3. Ron suggested that a work flow process be defined and discussed at our next meeting.

 

The meeting was adjourned (Stan, all) at 10:20 a.m. Hal left at 10:00.

The next meeting of the trustees will be on Friday, February 10, 2012 at 8:00 a.m.

Mary Ellen Brookes 1/13/12